How It Works

From "hello" to signed note
in four simple steps.

No workflow changes. No training required. Just faster, better documentation.

01

Press Record

Takes 15 seconds to start

What you do

Click 'New Visit'
Enter patient name and MRN (or leave blank)
Confirm verbal patient consent to record
Click 'Start Recording'

What happens

Consent timestamp stored immutably
Note record created in your account
Real-time audio stream initiated
You're ready to see your patient
02

See Your Patient

Talk naturally — we handle the rest

What you do

Have a completely normal encounter
No dictation, no trigger words, no pausing
Focus 100% on your patient
Click 'Finish Encounter' when done

What happens

Audio streams in real time — never saved
Conversation is transcribed in real time with medical terminology recognition
Rolling draft note builds in the background
Transcript saves every 10 seconds as a safety net
03

Review & Sign

Complete note ready in under 60 seconds

What you do

Review the complete SOAP note with codes
Edit anything that needs adjustment
Copy sections to your EHR or print
Sign electronically when satisfied

What happens

Full SOAP note with per-problem HPI
ICD-10, CPT, E/M codes with justification
Patient care plan in plain language
Tasks auto-generated from treatment plan
04

After the Note

Your team picks up where you left off

What you do

Review auto-generated task list in sidebar
Assign orders and referrals to your MA
See MA progress in real time
Nothing falls through the cracks

What happens

Orders and referrals become trackable tasks
MA portal shows pending work
MA updates status and leaves notes
Referral letters generated with one click (coming soon)

Time saved

22 minutes back. Per patient.

At 20 patients a day, that's 7+ hours saved every week.

Traditional documentation

During visit (multitasking)10 min
After-visit charting8 min
Finding codes3 min
Review & corrections4 min
Total25 min

With ClinicalOps

During visit (just listening)0 min
Note generation (automatic)1 min
Codes (automatic)0 min
Review & sign2 min
Total3 min
22 minutes saved
per patient visit

See it work yourself.

Book a live demo or start your free account — takes 2 minutes.

Book a DemoStart Free Today