ClinicalOps isn't just another transcription tool. It's a complete clinical documentation system built for how modern practices actually work — from note generation to task delegation.
The foundation of faster, more accurate documentation
No dictation. No push-to-talk. Just have a natural conversation with your patient. Our AI captures every detail automatically using the Deepgram Nova 2 Medical model.
Problem-oriented documentation with Subjective, Objective, Assessment, and Plan sections — structured exactly how you'd write it yourself, in your preferred format.
Every code you need to bill properly — ICD-10, CPT, E/M levels, and preventive counseling codes. No guesswork. No revenue left on the table.
Average note generation time under 60 seconds. From "end visit" to "ready to sign" faster than any competitor.
Close the loop between the visit and what happens next
Every completed note automatically generates a task list from your treatment plan. Orders, procedures, and referrals populate into a persistent sidebar — no hunting through notes to remember what you ordered.
Invite your medical assistants directly into ClinicalOps with a 6-character practice code or one-click invite link. MAs get their own portal showing your pending tasks.
For referral tasks, your MA enters the specialist's details and generates a complete referral letter in one click. The AI pulls history, exam findings, and assessment directly from the visit note.
Professional tools for complete clinical workflows
One click auto-fills patient demographics from your EHR into your recording — name, DOB, sex, and MRN pulled directly from PracticeFusion. More EHRs coming.
Sign notes electronically with timestamp. Immutable audit trail of who signed what and when.
Auto-generated plain-language summaries your patients can actually understand and follow.
Set your default format for HPI, ROS, Physical Exam, and medication lists. Paragraph or bullet list — your preference, saved permanently.
Audio streamed for transcription then immediately discarded. Never stored, never archived.
Set default medications, doses, and instructions per procedure type. The AI inserts your preferences automatically when it hears the keyword.
Patient consent to record captured and stored immutably with every encounter.
Toggle to view complete timestamped transcript. Reference exact patient statements for any section.
Made edits or want a fresh pass? Regenerate the note from the existing transcript without starting over. HPI is always preserved.
Clean, professional formatting for printing or PDF export to patient charts. Print note or care plan separately.
Find any past patient note instantly by Medical Record Number, name, or date of birth.
Pause and resume mid-visit without losing context. Pick up exactly where you left off.
Built with HIPAA-conscious design from day one
All data encrypted in transit using TLS 1.3. Patient data never transmitted in plain text.
Patient information encrypted at rest with industry-standard AES-256 encryption.
Audio is streamed for real-time transcription and immediately discarded. Zero audio storage means zero audio-related HIPAA liability.
Providers control exactly which staff can access their patient tasks. MA access can be granted or revoked instantly from Settings.
Complete audit trail of all note creation, editing, signing, and task activity with timestamps.
Book a 30-minute demo or start your free account — no credit card required.